2.56.145 Job order contracts.
A. In General. City of Chula Vista Charter Sections 1009, 1010, and 1011 (Measure A), among other things, delegate authority to the City Council to establish procurement policies and procedures for awarding City construction contracts. The purpose of this section is to add job order contracting procurement policies and procedures and to provide definitions and guidelines for the award, use, and evaluation of job order contracts.
B. Definitions. “Job order contract” means a construction contract for minor or recurring construction tasks, including repairs, renovations, and alterations, with minimal design requirements, at a fixed price and for an indefinite quantity which are awarded on a unit price basis for all necessary labor, materials, and equipment. “Task order” means an authorization to perform construction work under a job order contract.
C. Implementation.
1. Job Order Contracts.
a. Competitive Process. Job order contracts shall be procured through a competitive process that the Purchasing Agent determines to be consistent with good procurement practices.
b. Term. Job order contracts shall have a term of no longer than four years. Job order contracts may have a duration of more than four years only if necessary to complete outstanding task orders issued during the four-year term, or as otherwise approved by the City Council.
c. Specifications. The advertisement for bids and specifications shall include line item unit prices and detailed technical specifications for each construction task to be performed under the job order contract.
d. Contractor Adjustment. Contractors submitting bids on a job order contract shall state in their bids an adjustment on a percentage basis either increasing or decreasing the preset unit prices for all construction tasks in the bid documents.
e. Awarding Authority. The awarding authority for job order contracts shall be as follows: Purchasing Agent for contracts with a maximum contract amount of $2,000,000 or less; City Council for contracts with a maximum contract amount of more than $2,000,000 (“job order contract awarding authority”).
f. Periodic Review. The City Manager, or his designee, shall monitor the City’s use of job order contracts and provide periodic informational reports regarding the observed advantages and disadvantages of the use of job order contracts.
2. Task Order(s).
a. Scope. Each task order shall include a detailed scope of work and time certain for completion of the work.
b. Task Order Price. The task order price shall be no more than the sum of the applicable unit prices and the contractor’s bid adjustment factor. The task order price shall not exceed $2,000,000 (“maximum task order amount”).
c. No Subdivision of Work. City staff shall not subdivide work that logically should be performed as a single task order into multiple task orders for purposes of avoiding the task order limits in this section.
d. Awarding Authority. The awarding authority for task orders shall be the Purchasing Agent (“task order awarding authority”).
e. Change Orders. The task order awarding authority shall have the authority to approve change orders for a task order up to the maximum task order amount. The City Council shall have sole authority to approve change orders that exceed the maximum task order amount.
f. Rejection of Task Order Proposals. The task order awarding authority may reject any and all task order proposals, waive minor defects in any task order proposal, or complete the scope of work contained in a task order proposal by means of other authorized procurement methods, if the task order contract awarding authority determines that such action is necessary or appropriate for the benefit of the public. (Ord. 3420 § 1(B), 2018).