2.56.090 Contracts for supplies, equipment, or services of $100,000 or less – Open market procedure and Purchasing Agent approval required.
A. In General. Purchases of supplies, equipment, and services (except professional services, pursuant to CVMC 2.56.110) with a maximum contract amount in the amount of $100,000 or less may be made by the Purchasing Agent in the open market without observing the formal bidding procedure prescribed in CVMC 2.56.080. Notwithstanding the foregoing, for contracts in excess of $10,000, informal bidding shall be required, and, whenever practical, be based on at least three bids.
Contracts shall be awarded to the lowest responsive and responsible bidder submitting the best bid in all respects, except as provided below. Responsiveness and responsibility shall be determined pursuant to the standards set forth in CVMC 2.56.080(D). The Purchasing Agent shall keep a record of all open market orders and the bids submitted in competition thereon, and such records shall also be open to public inspection.
B. Exceptions. The following purchases shall be exempt from the requirements in subsection (A) of this section:
1. Ten Thousand Dollars or Less. Contracts for a commodity or service costing $10,000 or less, in which case the contract may be awarded by the Purchasing Agent based upon suitability of the item and market rates in the case of a commodity, and demonstrated competence at reasonable fees in the case of services;
2. Impractical or Impossible. When it is determined by the Purchasing Agent that the competitive bidding requirements are impractical, or impossible, or that City interests would be materially better served by applying a different purchasing procedure, the Purchasing Agent may award the contract consistent with best purchasing practices;
3. Certain CVMC 2.56.070 Exemptions. Those exemptions set forth in CVMC 2.56.070(B)(1), (2), (4) and (5) shall also apply to contracts of $100,000 or less. (Ord. 3400 § 1, 2017; Ord. 2899 § 1, 2003; Ord. 2766 § 1, 1998).