2.56.070 Contracts for supplies, equipment, or services exceeding $100,000 – Formal competitive bid procedure.
A. In General. All supplies, equipment, and services (except professional services per CVMC 2.56.110), when the maximum amount to be paid by the City during the term of the contract (including all optional term extensions and scope of work expansions), as determined by the Purchasing Agent, after consultation with the Director of the procuring department, (the “maximum contract amount”) exceeds $100,000, shall be awarded to the lowest responsive and responsible bidder submitting the best bid in accordance with the competitive bidding process set forth in CVMC 2.56.080.
B. Exceptions. The following purchases contain exceptions to the standard competitive bidding requirements:
1. Public Works. Contracts on public works are governed by Section 1009 of the Charter, as implemented by CVMC 2.56.160, City Council policies, and departmental procedures.
2. Professional Services. Contracts for certain professional services that are governed by CVMC 2.56.110.
3. City Council Waiver. The City Council may waive the competitive bidding requirements if determined by resolution of the City Council that the competitive bidding requirements as applied to that contract are impractical, impossible or that City interests would be materially better served by applying a different purchasing procedure approved by the Purchasing Agent as being consistent with good purchasing practices.
4. Single/Sole Source. A commodity or service available from only one known source as the result of unique performance capabilities, manufacturing processes, compatibility requirements or market conditions, or as the result of a single, unsolicited proposal, shall not be subject to competitive bidding requirements, in the discretion of the Purchasing Agent, after consultation with the Director of the procuring department.
5. Emergency. Emergency purchases are governed by CVMC 2.56.100.
6. Design-Build Projects. Projects for which the City is utilizing a design-build process, as defined in Charter Section 1009, shall adhere to the alternative processes set forth in applicable City ordinances, policies, procedures, and standards. (Ord. 3400 § 1, 2017; Ord. 2899 § 1, 2003; Ord. 2766 § 1, 1998).