2.51.060 Appointment and removal of Commission members.
Notwithstanding CVMC 2.25.050, the following rules and procedures for member appointment and removal shall apply to the Redistricting Commission:
A. Any person desiring to serve on the Redistricting Commission shall apply by submitting an application to the City Clerk during the applicable application submittal period. The application shall be on a form prepared by the City Clerk and approved by the City Attorney.
B. The City Clerk shall conduct a prima facie review of each submitted application for completeness within one business day of receipt. If the City Clerk deems an application to be incomplete, the City Clerk shall notify the applicant of such and provide the applicant an opportunity to complete the application within the application submittal period. The submittal deadline shall not be extended to allow correction of incomplete applications; all applications must be submitted to the City Clerk by the close of the application submittal period in order to be considered.
C. Upon close of the application submittal period, the City Clerk shall review all applications submitted and determine the number of complete applications. If the City Clerk determines that fewer than 10 complete applications have been submitted, the City Clerk shall extend the application period, if legally permissible and if doing so will not interfere with applicable deadlines. The City Clerk extended application period shall be no more than one-half the length of the initial application period.
D. Once all application submittal periods have closed, the City Clerk shall forward all complete applications to the Charter Review Commission. Before doing so, the City Clerk shall redact the applicants’ personal contact information, including address, phone numbers and email addresses, as permitted by law, and shall note on each application the Council district of residence for each applicant. Incomplete applications shall not be forwarded to the Charter Review Commission for consideration.
E. The Charter Review Commission shall consider the forwarded applications at an open meeting to consider the 10 most qualified applicants, pursuant to Charter Section 300.5(D)(1). In making the determination, pursuant to Charter Sections 300.5(D)(3)(a) through (e), the Charter Review Commission shall consider the applicants’:
1. Geographic diversity;
2. Relevant knowledge and/or demonstrated analytical abilities that would allow the Redistricting Commission to carry out its responsibilities with a high degree of competence;
3. Demonstrated ability to serve impartially in a nonpartisan role;
4. Experience in the areas of public communication and/or public outreach in the City; and
5. Experience in civic and/or volunteer activities in the City.
In addition, to the extent possible and as permitted by law, the Charter Review Commission shall consider available information which would assist them in creating an applicant pool of individuals who are reflective of the City’s gender, racial and ethnic diversity, in accordance with Charter Section 300.5(D)(3)(a). The Charter Review Commission shall not use formulas or specific ratios in identifying which applicants will be included in the pool of 10.
F. The Charter Review Commission shall then oversee a process whereby four applicants are selected, at random, from the pool of 10 applicants chosen pursuant to subsection (E) of this section. The City Clerk, or their designee from the City Clerk’s office, shall assist the Commission in the random selection by selecting four applicants by lot.
G. The four randomly selected applicants shall be sworn in by the City Clerk and shall constitute the first four members of the Redistricting Commission.
H. The members of the Charter Review Commission shall not communicate with any member of the City Council, or their representatives, about any matter related to the nomination process or the applicants, prior to the swearing in of the four members.
I. Once the first four members of a Redistricting Commission are appointed, they shall be provided with the remaining six redacted applications. In accordance with Charter Section 300.5(D)(3), the initial four members of the Redistricting Commission shall consider the remaining forwarded applications at an open meeting to select three additional members. The Redistricting Commission shall select the most qualified applicants; in doing so, the Redistricting Commission shall consider the same criteria provided for in subsection (E) of this section. The selection of each member shall require at least three affirmative votes of the Redistricting Commission.
J. The members of the Redistricting Commission shall not communicate with any member of the City Council, or their representatives, about any matter related to the nomination process, or the applicants, prior to the presentation of the three applicants to the City Council for approval.
K. The three applicants selected by the first four members of the Redistricting Commission shall be submitted to the City Council for appointment to the Commission. The three applicants shall be appointed, unless the City Council finds by at least four affirmative votes that the approval of one or more of the nominees would be inconsistent with the goals enumerated in Charter Section 300.5(D)(3).
L. If, pursuant to Charter Section 300.5(D)(3), the Council must approve one or more additional applicants, in lieu of those submitted to it for approval, it shall do so at its next City Council meeting, after reviewing the remaining applications.
M. Members of the Redistricting Commission may be removed for cause in accordance with CVMC 2.25.105. (Ord. 3487 § 1, 2020; Ord. 3305 § 1, 2014).