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A. Preparation and Delivery of Agenda. An agenda shall be prepared for each regular meeting, including Council workshop meetings, containing a brief general description of each item of business to be transacted or discussed.

1. Delivery to City Clerk. Summary of agenda items shall be delivered to the City Clerk not later than noon, 12 days preceding the regular meeting. Agenda items, i.e., background and requests for particular actions or reports, shall be delivered to the City Manager not later than 5:00 p.m. on the Wednesday preceding the regular meeting. The Clerk shall thereafter prepare the agenda under the direction of the City Manager.

2. Delivery to Council. The agenda, together with all reports, resolutions and ordinances pertaining thereto, shall be delivered to Councilmembers on the Thursday preceding the regular meeting.

B. Posting and Public Availability of Agenda. The agenda shall be posted at least 72 hours before the regular meeting in a location freely accessible to the public, and be made available to the public as soon as practicable.

C. Contents of Agenda.

1. The agenda shall specify the time and location of the regular meeting.

2. Items of business shall be placed on the agenda at the direction of the City Manager; City Attorney; City Clerk; a majority of the Council; or a Council-approved board, commission or committee, upon an affirmative vote of a majority of the entire membership of said body directing same.

3. For items to be considered as a public hearing at any City Council meeting, including Council workshop meetings, staff shall notice and Council shall address the public hearing at the beginning hour of the meeting at which the public hearing will be considered, or as soon thereafter as the Council’s agenda may permit in its due course.

4. The agenda shall provide a section for members of the public to directly address the Council on items of interest to the public within the subject matter jurisdiction of the Council.

5. The agenda shall provide a section entitled “Mayor’s report,” which section shall be reserved for reports of the Mayor to the City, the staff or the public on matters of City business. If there is any written material which is the subject matter of a mayoral report, the Mayor or his designee shall make a diligent effort to provide the City Clerk with a copy of said written material in sufficient advance time to permit the inclusion of same into the agenda, and related material, for delivery to the Council.

6. The agenda shall provide a section entitled “Council comments” for Councilmembers to directly address the City, staff, or the public on items of interest (“Council comments”) to the Councilmember. If there is any written material which is the subject matter of Council comments, the sponsoring Councilmember shall make a diligent effort to provide the City Clerk with a copy of said written material in sufficient advance time to permit the inclusion of same into the agenda, and related material, for delivery to the Council.

D. Agenda Package Material. Whenever feasible, each item on the agenda shall contain a staff recommendation and the specific action requested to be taken by the Council.

E. Prohibition of Action – Exceptions. No matters other than those listed on the agenda shall be acted upon by the Council, except as provided in CVMC 2.04.100.

1. A direction by the Council to refer a matter not on the posted agenda raised by a member of the Council or of the public to staff for a report, or to place a matter on a future agenda, shall not constitute action. (Ord. 2634 § 2, 1995; Ord. 2444 § 3, 1991; Ord. 2426 § 1, 1990; Ord. 2185 § 2, 1987; Ord. 1486 § 2, 1973; prior code § 1.205(1)).