The Mayor and Council secretary is authorized to receive and open all mail addressed to the City Council and, upon doing so, shall forward it to the appropriate Mayor and Council staff so that it may be given immediate attention, to the end that administrative business referred to in said communications and not necessarily requiring Council action may be disposed of between Council meetings; provided, that all communications and any action taken pursuant thereto shall be reported to the City Council. Any communication requiring Council action is to be forwarded to the City Clerk’s office to be placed on the City Council agenda under written communications. (Ord. 2634 § 1, 1995).